Privacy Policy

1. NatureScot – SMEEF Privacy Statement

The Scottish Marine Environmental Enhancement Fund (SMEEF) is a new approach to funding. The Fund will accept voluntary donations and use it to create a grant pot for projects which enhance the natural capital these sectors rely on by supporting restoration, recovery and enhancement of marine and coastal habitats and species in Scotland. 


2. What Kind of Personal Data We Use and Collect 

We use a variety of personal data depending on the task we are carrying out:

  • To deliver some of our services, we need to use names, addresses, or other contact details.
  • We sometimes use identifiers, such as business reference numbers.
  • We will use other information about land/sea management activities and some financial information to deliver functions such as grant management.
  • If you write to us and include information about yourself we will hold that information for the length of time it takes to respond to you and for the management of those records.
  • Where appropriate, we will ask for equalities information.

If you apply for a job with us, we’ll use and store the personal information you send to us. We may also look for other sources of information, such as online sources, to assess your suitability.

When our partners work with us, we will keep contact details and other information sent to us. And we may make and keep audio and video recordings of meetings with partners where appropriate.


3. How we obtain your personal data 

We obtain personal data:

  • Directly from you, for example when you apply for a SMEEF grant, write to us or phone us, or come to one of our events.
  • From our partners, who help us deliver our services or when we help deliver another organisation’s services such as Crown Estate Scotland when we are managing a grant.
  • From neighbouring land managers when we need to contact the person responsible for a project site.
  • From audio or video recordings of meetings where appropriate.
  • From online sources when we don’t have your contact details or we need to verify information supplied in another way.


4. How we use your personal data: 

We use your personal data to:

  • Grant management
  • Fundraising 
  • Educate, inform and raise awareness of nature
  • Provide advice about the natural heritage
  • Encourage participation
  • Buy goods and services
  • Run our administrative functions, such as Human Resources and Record Keeping
  • Employ staff and engage contractors.


5. Our legal basis for using your personal data:

We must process your personal data so we (describe outcome) and as a result we are processing your data in for the performance of a task carried out in the public interest.

This means you have the right to:

  • Ask for copies of information about you and be told why we’re using it;
  • Have incorrect information about you corrected;
  • Object to your information being used by NatureScot because of your specific situation;
  • Restrict our use of information about you where:
    • we are using incorrect information;
    • our use of your information is unlawful and you want us to restrict its use rather than delete it;
    • NatureScot doesn’t need your information any more but you need it for legal action;
    • you have the right to object to information and you are using that right.


6. Sharing your data with others 

We will, where necessary, share personal data with other organisations or receive data from them.

This includes:

  • Scottish Government
  • Private sector suppliers and contractors
  • Third sector bodies such as charities and trusts
  • Other Scottish public bodies
  • Pension providers
  • UK government departments such as HMRC
  • Occupational health providers
  • Trade unions
  • Employee benefit schemes
  • Contractors and researchers

We will keep our information about data protection up to date to include details about data sharing where relevant.


7. Your Personal Data Rights

You have the right:

  • To be given information by organisations about why and how we use your data;
  • To see, and be given a copy of, data we hold about you;
  • To ask to have incorrect or incomplete data corrected or completed;
  • To ask us to delete data we hold about you;
  • To ask us to stop using your data in certain ways;
  • To object to your data is being used if there we have no grounds to use it;


More information on your rights is available on this page of the NatureScot website.

The UK Information Commissioner also has more information about your rights on their website.

To make a request please write/email the Data Protection Officer, NatureScot, Battleby, Redgorton, Perth, PH1 3EW  giving us your name and contact details and a description of the data you want to see. We will respond as soon as we can and by 30 days after your request at the latest. We might ask you to provide some form of identification so we don’t give data about you to the wrong person by mistake.


8. How long we keep your data 

We will retain your data for 5 years. This means we will delete your personal data once we’ve finished the task we collected it for and any related audit or review period has passed.

For legal purposes SMEEF is managed by NatureScot. NatureScot’s main Privacy Notice can be viewed here.


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